Careers in conservation & the environment

Personal Assistant – Department of Conservation – Hokitika

  • Permanent
  • Hokitika
  • 01/11/2021

Website Department of Conservation

  • Permanent Personal Assistant position in Hokitika
  • Be the right-hand person to the Director Operations for the Western South Island
  • Supportive team culture with workplace flexibility

We are seeking an enthusiastic, professional and highly motivated individual to join our Western South Island team as a Personal Assistant. Supporting our Kaihautū Matarautaki / Operations Director, this role forms an integral part of our Western South Island regional team and would suit someone with the right skills and experience in providing high quality executive administration support. You will be someone who has the drive to deliver high quality work and feel inspired by our shared purpose and values.

Our united purpose is Papatūānuku Thrives. Our people live, breathe and feel connected to our kaupapa everyday. 

Toitū te marae a Tāne, toitū te marae a Tangaroa, toitū te tangata. If the land is well and the sea is well, the people will thrive.

He angitūtanga: About the Role

Based in Hokitika, this role requires someone who is agile, can quickly adjust to different workflows and prioritise several tasks at any one time. As our Personal Assistant/ Administrator, you will be the Director’s right-hand person, providing day-to day support, working within the highest levels of professionalism and discretion. You will need to be adept at working at times in a fast-paced environment, have a genuine interest in providing positive outcomes and driving a high level of customer experience internally and externally.

In this role, you will:

  • Provide personal assistance to the Director including email/diary management, arranging meeting, events and travel arrangements.
  • Ensure accurate documentation is provided in a timely manner to allow preparedness for all meetings.
  • Coordinate and provide quality assurance of the Minister’s Status Report, Ministerial requests, Parliamentary questions and Official Information requests in a timely manner
  • Coordinate, attend and record minutes for the monthly Regional Leadership Team meetings.
  • Build and maintain collaborative relationships internally and externally.

He kōrero mōu: What we are looking for

You will be an administration extraordinaire with excellent interpersonal skills, proactive, shows great initiative and confidence to get things done and support our team to help deliver our work. You will have strong planning and organising abilities, a high level of responsiveness and the capability to use your knowledge and experience to deal confidentially with critical work whilst building productive, collaborative relationships across Te Papa Atawhai and externally.

We want to hear from you if you have:

  • Prior PA experience/administration background with demonstrated experience in administrative processes and services.
  • Excellent verbal communication and writing skills, including editing/proof reading and succinct minute taking.
  • An ability to use your initiative and independent judgement to deal with critical tasks.
  • Professional interpersonal and organisational skills with the ability to work under pressure to meet business critical deadlines.
  • Ability to manage the shifting priorities of the Director and adjust own priorities accordingly.
  • Meticulous attention to detail.
  • Advanced knowledge of Microsoft applications and outlook/calendar management.
  • Flexible, forward thinking, enthusiastic and confident with decision making.
  • Demonstrated knowledge and understanding of Tikanga Māori and Te Ao Māori or a willingness to engage would be highly beneficial.

Ngā āhuatanga kei a mātou: What’s in it for you?

A fantastic supportive and collaborative working environment. Being the multiple award winner of the most attractive employer in the public sector (and second overall) with an average turnover beyond 10 years, we know people generally really enjoy working with us!

We offer a range of flexible working options depending on the needs of the role and its work context.

We highly value new expertise and fresh perspectives brought into the organisation. This is your chance to contribute to our culture of continuous improvement.

Eligibility to work in New Zealand is mandatory – this includes holding a valid work visa that covers the whole period of employment.

Please apply online via the DOC Careers Centre with a CV and cover letter demonstrating how you meet the requirements above.

For any enquiry, please contact Lorna Grubb at lgrubb@doc.govt.nz or on 027 282 2866.

Applications close at 5pm, Monday 1 November 2021

Department of Conservation/ Te Papa Atawhai is committed to a diverse workforce that represents the communities we serve, and to creating an inclusive workplace culture. We offer a range of flexible working options depending on the needs of the role and its work context.

DOC

To apply for this job please visit careers.doc.govt.nz.